CHAPTER 2: THE EXECUTIVE COMMITTEE | האוניברסיטה העברית בירושלים | The Hebrew University of Jerusalem
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CHAPTER 2: THE EXECUTIVE COMMITTEE

CHAPTER 2:  THE EXECUTIVE COMMITTEE

 

Composition

 

1.    The Executive Committee shall be composed of forty members as follows:

 

(a)  The Chairman of the Board of Governors;

(b)  The Rector;

     (c)  The Vice Rector; in the event that two Vice Rectors are appointed, the

           Rector shall determine which Vice Rector shall be a member;

(d)  Eleven full professors elected by the Senate;

(e) Twenty-six members elected by the Board from amongst its members, including the following ex-officio; the President, the Chancellor, the Vice-President for Finance and Administration, the Chairman of the Finance Committee and the Chairman of the Academic Committee of the Board.  A minimum of twelve members, who are not members of the Senate, shall be residents of Israel, and a minimum of twelve members who are overseas members.

 

Alternate Members

 

2.    (a)  The Board shall elect, from amongst its members, twelve alternate members, who reside abroad to deputize for members of the Executive Committee who reside abroad.

(b)  The Board shall elect, from amongst its members, four alternate members, who reside in Israel, to deputize for members of the Executive Committee who reside in Israel and who are not representatives of the Senate.

(c)  The Senate shall elect four alternate members to deputize for its representatives.

(d) The alternate members shall be invited to all meetings of the Executive Committee and shall be entitled to participate in the deliberations thereof.  The Executive Committee shall make regulations as to how alternate members shall be entitled to exercise the vote of absent members.

 

Filling of Vacant Positions
 

3.    Any vacancy among the members of the Executive Committee occurring between two sessions of the Board may be filled as follows:

 

(a) The place of members appointed under section 18(b) shall be filled by the Senate from among its members.

(b)  The place of members appointed under section 18(c) who are residents of Israel shall be filled by the Executive Committee from among the members of the Board of Governors who are residents of Israel and are not representatives of the Senate;

(c)  The place of members appointed under section 18(c) who are not residents of Israel shall be filled by the Executive Committee from among alternate members who are not residents of Israel.

 

 

Invitation to Meetings

 

4.    (a) The Executive Committee or the Chairman of the Executive

       Committee may invite persons who are not from amongst its

       members to attend its meetings.

 

     (b)  The head of the Faculty Union of the Hebrew University of Jerusalem

            shall be invited to attend the meetings of the Executive Committee.

 

     Whosoever is invited as aforesaid may participate in the deliberations

            of the Executive Committee, but shall not have the right to vote.

 

Term of Membership

 

5.    (a)  Members and alternate members of the Executive Committee shall be elected for a term of three years, with the right of re-election for one additional consecutive term of three years.

(b) Upon expiration of his term of office, a member of the Executive Committee may be elected as an alternate member, and an alternate member may, upon expiration of his term of office, be elected as a member, but no person may serve as a member and an alternate member of the Executive Committee for a total period exceeding twelve consecutive years. This time limit shall not include the periods of service of the Executive Committee member in the following capacities:

(i)   President of a national Friends organization;

(ii)  Chairman of the Board of Managers;

(iii)Chair of the following Committees: Budget and Finance; Nominations; Campaign

 

(c)  Ex-officio members shall serve on the Executive Committee for as long as they hold office.

 

Quorum
 

6.    The quorum of the Executive Committee shall be the majority of its membership.
 

Duty to Attend Meetings

 

7.    An elected member of the Executive Committee who shall be absent from three consecutive meetings shall cease to be a member of the Executive Committee, unless he gave notice of his absence to the Chairman of the Executive Committee and the Executive Committee is satisfied that his absence was due to a valid reason.

 

Chairman and Deputy Chairman

 

8.    (a) The Board of Governors may decide, in accordance with circumstances, to appoint the Chairman of the Board as Chairman of the Executive Committee or it may decide to appoint a Chairman of the Executive Committee who is not Chairman of the Board.  In either event the Board shall elect a Deputy Chairman of the Executive Committee.  If the Chairman resides abroad, a Deputy Chairman of the Board who is resident in Israel shall be elected.

(b) In the absence of the Chairman of the Executive Committee, the Deputy Chairman shall preside over the Executive Committee; in the absence of both the Chairman and the Deputy Chairman, the Executive Committee shall elect from among the representatives of the public a member who shall serve as Chairman for that meeting.

(c)  The Chairman of the meeting shall have a second and casting vote in case of equality of votes.

 

Meeting of the Executive Committee

 

9.    (a)  The Executive Committee shall meet from time to time as shall be determined by the Chairman of the Executive Committee, but not less than three times a year.  If the Chairman is unable to function, the times of the meetings shall be determined by the Deputy Chairman.

 

 (b)  Meetings of the Executive Committee shall be convened upon proper notice by the Chairman thereof, or if he is for any reason unable to function, by the Deputy Chairman.  In addition, special meetings of the Executive Committee shall be convened upon proper notice, by the Chairman or the Deputy Chairman upon the written request of:

 

   (1)  The President; or

   (2)  The Rector; or

   (3)  Eight members of the Executive Committee.

 

(c) Proper notice of a meeting shall be not less than two weeks.  The Chairman of the Board may convene special meetings of the Executive Committee on no less than forth-eight hours notice.  In the case of special meetings, notice shall be given by telephone, fax, cable or telex and confirmed by letter.  Notice shall be deemed to have been given on the date of the earliest dispatch of communication.

(d)  An agenda for each meeting shall be prepared on behalf of the Chairman and be circulated among the members of the Executive Committee a reasonable time prior to the meeting.

 

Reference to Board of Governors

 

10. Whenever the Chairman may consider that a particular matter raised before the Executive Committee ought to be referred to the Board of Governors, he shall be entitled either to suspend any resolution passed by the Executive Committee on such matter until the same is dealt with by the Board, or, at his discretion, to allow such resolution to stand provisionally, and be acted upon pending the decision of the Board, but he must notify the Executive Committee of this before the beginning of the discussion.

 

Special Authority in Urgent Cases
 

11.  The Executive Committee may exercise in any particular matter the powers and functions of the Board of Governors between sessions of the Board, if the Chairman of the Executive Committee considers such matters to be urgent, but subject to the right of the Board to reconsider the matter and take a decision.

 

 

 

Powers and Functions of the Executive Committee
 

29.  The following are the powers and functions of the Executive Committee:

 

a.      To elect the President following the recommendation of the

Search Committee;

b.      To ratify the establishment or closure of a faculty or school;

c.    To determine rules for the preparation of University budgets, financial reports, balances, estimates of income and expenditures, audit and control;

d.      To examine and ratify proposed financial and budgetary reports for their submission to the Board, provided they have already been approved by the Board of Managers;

e.      To appoint annually the University auditors and to determine rules for their appointment and removal and their term of office;

f.       To ratify, after the approval of the Board of Managers, the sale, mortgage or other encumbrance of on-campus immovable property of the University or the lease or transfer for use by a non-University body, for a period exceeding five years;

g.      To confirm academic staff disciplinary statutes according to the recommendation of the Senate;

h.      The Executive Committee may appoint committees for such purposes as it may deem fit and delegate to any committee such of its powers and functions as it may determine.  Any such committee may be composed partly of members of the Executive Committee and partly of members of the academic or administrative staff of the University, or of administrative officers alone, or such other persons as the Executive Committee may determine.
 

The Executive Committee may delegate such powers and functions to the Board of Managers.

 

Secretary of the Executive Committee

 

30.  There shall be a Secretary of the Executive Committee.  A confirmation issued under the hand of the Secretary as to any proceedings or resolutions of the Executive Committee, or of any committee appointed by the Executive Committee, shall be sufficient proof of the contents thereof.
 

 

CHAPTER 2:  THE EXECUTIVE COMMITTEE